Facilities Scheduling for Faculty and Staff

Plan and schedule your meeting or event following these 5 steps:


Step 1 – Plan the scope of your event: Determine the size and purpose of your event, including if you will need technology or catering, and what possible dates your event can occur.


Step 2 – Review what else is happening on campus: Review what is scheduled on campus using Astra Online Reservations or contact SES to help you review your dates.


Step 3 – Know your rooms: Familiarize yourself with how rooms should be used and identify the most appropriate location for your event –always try to use a room that best matches your needs (e.g. an enhanced classroom for a presentation requiring a projector and screen).


Step 4 – Request your rooms: Place your room request using Astra Online Reservations. A new page will appear and you will be required to log in with your Dominican user id and password (this is the same user id that you use to log in to your workstation). Follow the directions that will appear in the center of the new form. Requests are generally confirmed within 24 hours, although special or major events may require additional time for review.


Step 5 – Schedule your support services: Support services (technology requests, furniture set-ups, catering and security) must receive your request in time to plan, prepare and staff. Therefore, requests must be received 2 weeks before the event is to take place. Reserving the room only confirms the space and does not guarantee the availability of support services.


Have questions or need assistance? Contact Scheduling and Event Services at (708) 488-5295 or scheduling@dom.edu.